Privacy Policy

This internet site represents the INEOS legal entities listed below (“INEOS”, “us” or “we”):

INEOS O&P

• INEOS Chemicals Grangemouth Limited
• INEOS Infrastructure Grangemouth Ltd
• INEOS Commercial Services UK Limited
• Petroineos Manufacturing Scotland Limited

Where there are any references to “INEOS O&P UK Ltd”, this is a collective business name of the first three legal entities.

This privacy policy is in accordance with the EU General Data Protection Regulations (GDPR) and UK data protection laws and sets out how “INEOS” will process and protect any personal data we collect from you, or you provide to us.  We will only use your personal data in accordance with this privacy notice.  If we require to use your personal data in any other way, we will contact you.

We may change this policy from time to time by updating this page. You should check this page to ensure that you understand the current policy. This policy is effective from 16 May 2018.

Definitions

Processing - means any operation or set or operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise sharing, combination, restriction, erasure or destruction.

Personal data - means information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.  For example:  name, national insurance number, passport number, home address, email address, IP address.

Special category personal data - refers to sensitive data such as racial and ethnic origin, political opinion, religious or philosophical beliefs, trade union membership, genetic or biometric data, health or data concerning a natural persons’ sex life or sexual orientation.

Browser - Software used to view web pages, such as Internet Explorer.

Cookies - A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Intranet - A network of web pages and/or applications belonging to an organisation, accessible only to that organisation's members, employees or others given authorisation by the organisation.

Personal Data - Any information that may be used to identify a user, including (but not limited to): Computer ID, Users Name, User ID, Contact details.

User ID - The User ID is the name that identifies you when you log on to your computer.   

Who we are?

INEOS is a global company consisting of various legal entities.  The legal entities above are petrochemical companies operating in the United Kingdom as data controllers and registered with the Information Commissioners Office (ICO).

For any data protection matters, include what personal data we hold about you, please contact us

For O&P UK by email at graopukdataprotection@ineos.com or write to us at:

Data Protection
INEOS Chemicals Grangemouth Limited
1 Inchyra Road
PO Box 21
Grangemouth
FK3 9XB

or

Data Protection
Petroineos Manufacturing Scotland Ltd
PO Box 21
Bo’ness Road
Grangemouth
FK3 9XH

If you believe that any information we are holding on you is incorrect or incomplete, and are unable to correct it yourself, please contact us so we can update our records. 

Data Collection

What categories of personal data do we collect?

We may collect the following information:

• Information submitted by the user. For example: Contact details, employee number, preference data, human resource information.  User’s name & User ID
• Click-stream Data - data generated by the user’s activities at a website on the Intranet, such as the pages of a website viewed, the links made and the time spent in particular areas.
• Computer Information
• computer ID
• computer name
• operating system
• browser
• IP Address

Why we process your personal data?

We may collect data for the following purposes:

• Completion and support of the current activity on the website
• Web site and system administration
• Auditing
• Research and development to improve the web application and monitor intranet usage
• To ensure web usage via INEOS computer equipment is used in a legal and appropriate manner

Data is collected from all visitors to the site. Access logs record data for statistical purposes. i.e. to measure the use/performance of an Intranet website. In the event of a security breach this data may also be used to trace the breach.

Any personal data that we record will only be used for the purpose stated at the time we request it. This information will not be disclosed to a third party except where authorised by you or as otherwise permitted by law.

Who can access your personal data?

Your personal data is only access by the INEOS personnel responsible for the management of our internet.

Personal data may be shared with:

• Police authorities and INEOS legal advisors where any criminal activities has occurred

How long we retain your personal data for?

We will retain your personal data for as long as necessary to fufil the tasks.  

Cookies

Cookies are sometimes recorded on your computer to store information specific to you. This information is then used by the web application to complete the operation. An example of this would be a screen that displays different information depending on the users preferences.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure all data we collect is managed in accordance with current site policies and procedures.

Links to other websites

This website may contain links to enable you to visit other websites. Once you have used these links to leave our site, you should note that we do not have any control over that other website. We are not responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should ensure you understand the privacy statement applicable to the website in question. 

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required to do so by law.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Transfers out with the EU

The location of this server is within the EU.  We will not transfer any of your personal data out with the EU or adequacy countries approved by the EU Commission Board.

Your rights

Under the EU General Data Protection Regulation, and in certain circumstances where exemptions do not apply, you have the right to

• check what personal data is being held,
• have your personal data kept up to date and accurate,
• be forgotten /erasure, or restriction
• obtain a copy or your personal data (data portability)
• object to the processing

How to make a complaint?

You can make a complaint by writing to the contact details above, however If we cannot resolve your complaint, you have the right to complain to the Information Commissioners Office on 0303 123 1113 or https://ico.org.uk